Department: Police Department

Location: Police Department

Reports To: Dispatch supervisor

FLSA Status: Non-Exempt; Hourly

Classification: B22

SUMMARY

Prepares, screens, routes, files, and distributes law enforcement and public safety reports and records by performing the following duties.

**This position is safety-sensitive and subject to random drug and alcohol testing.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The statements below describe the general nature and level of work the individual(s) assigned to this position perform. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. The city may change the position description as the needs and requirements of the position change.

• Take offense reports approved by a shift supervisor and ensure the correct computer coding for each offense reported.
• Disseminate reports to the appropriate department, District Attorney’s Office, or court as directed.
• Process all CR-43's and 44's
• Forward DIC 23, 24, and 25 forms to DPS Austin, ALR Division
• Process all arrest folders upon prisoner release; ensure proper paperwork is filed accurately and correctly.
• File all offense reports, arrest reports, and dispositions sheets.
• Make copies of accident reports upon request; prepare personal history requests as directed.
• Make copies of offense reports as requested by other agencies, such as the Adult Probation Department or other law enforcement agencies.
• Process correspondence, i.e., research work covered under the Open Records Act, release information as requested and authorized.
• Assist dispatch by answering phones; may answer 911 calls; fill in for dispatchers during breaks and meals as needed. Fill in for dispatch when necessary to cover shifts.
• Transfer old files to a digital disc for storage.
• Compile city monthly reports for the preceding month's data for the Chief of Police.
• Make copies of all accident reports and forward to Austin.
• Compile and complete U.C.R. report by the sixth of each month
• Complete quality Control Validation information and mail it to D.P.S. Crime Records division.
• Searches and retrieves information from files, microfiche, computer records, and other documents in response to specific requests.
• Sorts, reviews, and screens police reports for accuracy and completeness before forwarding to the district attorney, defendants, victims, and other government agencies.
• Answers phone calls for the records bureau and responds to various requests for information concerning records and department functions and policies.
• Performs other related duties assigned and required.

EDUCATION, EXPERIENCE, SKILLS, AND CERTIFICATIONS/LICENSURE:

The preferred way to obtain the minimum knowledge, skills, and abilities to perform this position's essential duties and responsibilities are listed below. The city reserves the right to allow substitutions if a candidate or incumbent exceeds requirements in one area but may be deficient in another.

Education and Experience

• High school diploma or general education degree (GED)
• One to three months of related experience or formal training
• Dispatch and clerical experience are preferred but not required.

Skills

• To perform this job successfully, an individual should have computer knowledge of Database software and Word Processing software. 
• Must be able to deal with the public, other agencies, and all department personnel.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
•  

PHYSICAL DEMANDS

The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals to perform these functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and move up to 10 pounds.

WORK ENVIRONMENT

The work environment characteristics described here represent those encountered by an employee while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals to perform these functions.

The noise level in the work environment is usually quiet.

***This position is considered essential and is required to respond in the event of an area-wide or local emergency.***

The City of Angleton is an Equal Opportunity Employer.